The Executive Assistant provides administrative support in a fast-paced environment. 

This position requires the capability to manage confidential information with steadfast integrity and ethics, and the ability to handle challenging situations with grace and with a sense of urgency and proficiency, professionalism, and confidentiality.

This position will provide exceptional support to CEO and the executive leadership staff.     

The candidate will have a proven ability to interact with executive leadership and the public, with sensitivity and respect, while maintaining strict confidentiality.


Completes a broad variety of administrative tasks for the CEO and C-level staff, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.                    

The Executive Assistant will perform each duty listed below, and may be required to perform other related duties, as assigned.


  • Schedule meetings as directed
  • Arrange regular meetings/onsite visits with staff teams
  • Respond to meeting requests from stakeholders
  • Hold daily times for planning and correspondence


  • Regularly review, flag, and remind emails for response
  • Send messages to stakeholders as directed


  • Review and remind prioritized CEO tasks
  • Complete forms and documents as directed
  • Create documents and presentations as directed
  • Maintain electronic and print files and key documents


•    Works closely and effectively with the CEO and C-level staff, to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

•    Plans, coordinates, and ensures the CEO and C-level teams schedule is followed and respected. Have a thorough understanding of CEO’s priorities and workload to predict, prioritize and make recommendations.

•    Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.

•  Prioritizes conflicting needs, and handles matters expeditiously, proactively, and follows through on projects to successful completion.

•    Schedules and coordinates the agenda for senior leadership team meetings, off-sites, and all staff meetings.

•    Prepares, obtains appropriate signatures, routes and tracks contracts, official documents, and the disposition of purchase requisitions, personnel request forms and other forms and documents.


•   Excellent verbal, interpersonal and written communication skills highly responsive with accurate and high-quality execution, and ability to challenging situations with changing priorities.

•    Ability to exercise independent, sound judgment, free from outside influence, and will escalate issues to CEO when needed.

•    Strong organizational and computer skills (e.g., MS Office Suite, and/or other systems/tools).

•    Must be able to effectively communicate and support leaders.

•    Relationship-oriented, highly professional and a team player who knows when to seek assistance or advice.

•    Ability to react with appropriate levels of urgency to situations and events that require immediate response or turnaround.

•    Ability to maintain a high level of integrity and discretion in handling confidential information.

•    Understands and applies program/project management methods and processes to define, plan, cost, resource, track and ensure the accomplishment of targeted goals.

•    Ability to drive projects/tasks to successful completion and report success or check back for clarification or support when needed or delayed.

•    Strong diligence and accuracy, particularly when under pressure, and excellent at time and project management.

Education and/or Experience and Licensure

Bachelor’s degree or a combination of education, experience and training that would provide the required knowledge and skills is qualifying. 

Ideal experience includes supporting nonprofit management in a challenging environment.


If you would like to apply, please send a cover letter and resume to our Senior Director of Talent, Learning, & Development:



DeShawn Waters at